Personal Assistant

 

Job reference number 313671

Personal Assistant

Salary from £39,953 to £46,312
Annual bonus potential
Company pension scheme with highly competitive contribution rates
Generous annual leave offering of 25 days, plus bank holidays, increasing to 30 days after 10 years service

 Permanent, Full time 

Farringdon, London

We are looking for an experienced Personal Assistant to support up to three Directors and their Management Teams in a fast paced HR department.

This is a hybrid working role but will require you to be on site in Farringdon London at least two days per week.

About the role

•    Be responsible for keeping the diary, arranging appointments, booking hospitality, hotels, transport and meeting rooms, including for international travel and pull together relevant material for meetings.
•    Type up all correspondence, reports and standard response letters for the Directors and manage all incoming and outgoing correspondence.
•    Research and prepare draft presentations and draft reports for the Directors and their team and prepare briefings for meetings 

•    Act as a first line filter for enquiries and deal with the less complex ones directly
•    Deal with mail and delegate appropriately before reaching the Director
•    Conduct budget work for the Director, including expenses management and reporting
•    Prioritise the Directors’  time and make decisions about what is important for them to deal with personally.
•    Liaise with external and internal customers on behalf of the Directors and prioritise workload to ensure that all urgent and time sensitive issues are dealt with first.
•    Raise and complete Purchase Orders on behalf of the Directors (and their teams where required)
•    Ensure all mandatory compliance learning and tasks are scheduled and completed on time for yourself and the Directors.
•    Minute taking at the Directors senior management team meetings and other meetings where information of a confidential nature is discussed. 

About You

To be successful in this role you will have the following skills and attributes;

•    Excellent organisational skills with the ability to prioritise, manage time effectively and multitask to manage the different requirements of the individual Directors
•    Able to communicate clearly and confidently at all levels including senior stakeholders and build appropriate relationships 
•    Flexible with the ability to work autonomously, using own initiative 

•    Able to deliver day to day responsibilities of the role whilst managing ad-hoc projects delegated by the Director / Head of Department
•    Strong interpersonal and influencing skills, telephone skills, can-do attitude
•    Computer literacy / high level IT skills, including intermediate / advanced level of Microsoft Office (eg Word, Powerpoint) and SAP and a good typing speed for dictation if required 
•    High level of use of English Language
•    High level of attention to detail 
•    Confident gatekeeper and calm under pressure 

Experience

•    Experience in a similar role 
•    Experience of working within HR environment 

•    Understanding the business and the role of the Directors / Heads of Department and their Management Teams
•    Basic budget management

Extra Benefits

•    RMG Share Schemes - partnership and matching share offer
•    Family friendly support - enhanced maternity pay, paternity leave, adoption leave and shared parental leave
•    Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
•    Supportive and generous company sick pay
•    Your Wellbeing - you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
•    Lifestyle benefits - You can purchase a car, bike, home technology or mobile phone, or choose from a range of health benefits and insurance products. You make regular payments from your salary, and so could save on tax*.  
•    Financial support - information and services to help you manage debt and grow your financial knowledge, with debt consolidation & savings plans*
•    Your peace of mind with - Healthcare CashPlan, Dental Cover, Additional Life (life insurance) & Additional Life Partner, Hospital & Death Benefit Plans; Voluntary Critical illness & Voluntary Critical illness Partner
•    Free & discounted RMG products - free keep safe & redirection, partner discounts 
•    Free stamps at Christmas
*Available only to perm employees

Your career in safe hands

At Royal Mail we value our people and we want our people to be proud to work for our businesses. 

We have the assets, the infrastructure and the scale that others don’t, yet we are a big part of the communities we operate in, making billions of precious deliveries each year. We are responsible for the largest B2B customer database in the UK and are one of the largest employers in the UK, providing one in every 194 jobs.

An operation of this size needs a strong support network, and the HR, Legal, Finance, IT, Risk & Governance, Customer Experience, Sales & Marketing departments are all integral to helping us to utilise the latest technology and business approaches to optimise, automate and digitise our operations. 

Royal Mail is a forward thinking, innovative organisation, that is also committed to reducing emissions and improving air quality in our communities. This includes investing in technologies such as electric vehicles, drones, alternative fuel trucks and energy improvements to our estate. 

For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/

Next Steps

The next stage of the selection process will be a competency based interview on the week beginning 8th July.

Trust forms the foundation of everything we do in Royal Mail. We want to be transparent about what kind of qualities we are looking for and build trust from the very beginning of your journey with us. The first step is your interview, and we mean ‘your’ interview. We want to give you the opportunity to shine. To enable you to do this, we will provide you with your interview questions ahead of the interview taking place. This will allow you time to prepare, and ensure you have your best examples in mind. Royal Mail Group values both trust, and our people. 
 

We don’t expect every candidate to meet the full criteria for the role. If your experience looks a little different from the job requirements, but you feel you have the relevant skills to bring value to the role, we’d love to learn more about you. 

Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve. 

We are happy to support your need for any adjustments during the application and hiring process. Please share the details within your application if required.

We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.

For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/

Closing Date: 4th July. Please note, this advert may close early if the appropriate number of applications has been reached.

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